Ministry Resolves Overtime Query

| April 14, 2015

A total of 38 officers were pooled from different ministries and departments as delegatesliaison officers to protocol during the Commonwealth Law Minister’s meeting that was held in Gaborone last year.

Answering a question in Parliament, Minister of Defence, Justice and Security, Mr Shaw Kgathi said the high level meeting was attended by the Secretary General of the Commonwealth and Law ministers from the Commonwealth countries.

He said all the 30 liaisonrotocol officers were eligible for overtime as per circular Savingram DP 1972 III (55) dated July 30, 2010 which also outlined processes for managing the payment of such overtime.

“Pursuant to this, four officers were paid directly by their respective ministries on the basis of the claims they submitted individually, with two from Office of the President, one from Ministry of Local Government and Rural Development and one from Ministry of Labour and Home Affairs,” he said.

Minister Kgathi said the remaining 34 submitted their claims to his ministry amounting to P205.953.35, adding the amount was excessive compared to the overtime budget for 201415 financial year.

He said the amount caused the Accounting officer to interrogate each individual claim submitted against a number of factors such as individual assignments, arrival and departure times of delegates, official engagement, and drivers log books as well as the programme of the meeting for the ministers.

The initial findings, he said indicated that there were disparities and queries relating to claims submitted which led to the Accounting Officer appointing an Administrative Committee led by the deputy permanent secretary (Corporate Services) on August 2014 to fully understand and account for the huge overtime claims submitted.

Mr Kgathi further said the process of inquiring into the claims included interrogating all factors and relevant documentation as well as verbal justification by concerned officers.

He said the committee found that there was lack of due diligence with respect to overseeing compliance to the programme of the meeting, deployment of liaisonrotocol officers, drivers, support staff and all related logistics, resulting in uncontrolled clocking of overtime and general aantage taking by claimants.

“In view of the foregoing, the Accounting Officer opted to pay 50 per-cent for hours claimed as overtime and convert the remaining 50 per-cent to day-offs in accordance with the aforementioned circular savingram, and the remaining 34 officers will be paid in the new financial year using this formula, which they were made aware of during the process of interrogating their claims,” he said.

Francistown South Member of Parliament, Mr Wynter Mmolotsi wanted the minister to state as to how many officers were nominated to provide protocol service during the 2014 the Commonwealth Law Minister’s meeting.

MP Mmolotsi also wanted to know as to how many officers have been paid overtime and how many have been not paid so far and when are the rest of the officers going to be paid overtime.

Source : BOPA

Source : Botswana Daily News

Category: News

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